FileMaker Team

How to Hire a FileMaker Developer

Before you start looking for a FileMaker developer you should first make some discoveries about your business. Being prepared can reduce miscommunication and assure your project is scope is clearly defined.

Make a list of the following items:
1. What are the tools my company is currently using to perform job tasks. Make a list of all software and cost to maintain your licenses or monthly fees.
2. Define how each application is used within your company.
3. Create an overall process of each task within the organization that needs to be covered in your new solution.
4. Break out data into groups. Contacts, Invoices, Purchase Orders.
5.Create a list of needed entry fields for tracking and reporting purposes for each group indicate field type. Numeric, Text, Date, and if the field should be limited to a drop-down option. List the drop-down options.
6. Create a list of all forms and reports.
7. Create a list for needed tasks: email client, schedule tasks, etc.
8. Create a list of how time is lost due to replication of efforts, loss of data, miscommunication.
Now that you have created a core structure for what your database will achieve. Cross out all applications, which will no longer be needed. Write down the cost savings. Now look at your employees, indicate the amount of time lost due to replication in efforts, loss of data, and miscommunication. Times the number for hours to an average hourly rate.

Based on the numbers above, how much money your company is losing and spending using the wrong tools. Are these tools good for business are they helping you gain the business you would like and freeing up the resources needed to maintain the new business. How much would you be willing to spend to achieve this goal?

Having an idea of what you want to spend before you hire a FileMaker developer is a good idea. There are many types of FileMaker developers to choose from some more experienced than others, some more expensive than others. Paying more does not mean you are getting a more experienced developer. There are many FileMaker consultants that are selling services and hiring young green developers to work on your database.

You are now ready to start looking for a FileMaker developer. Here are some tips to help you make the right choice.
1. When you spoke with your developer did you get a good sense he or she understood your needs?

2. Does the developer have experience in your field? Many FileMaker developers became FileMaker developers due to the need to organize their companies. Databases have only been around for a short period of time.

3. If you feel comfortable with your selected developer have asked them if they can create a proposal of time and cost. Some developers will not agree to provide a proposal and will indicate they can work for you based on an hourly rate. This can become very costly and you could end up with a partially build database. I do not recommend this, a good developer knows how long tasks take and will give you a range in cost. 10,000 to 15,000. 3 to 6 months.

4. Don’t just settle on a developer without speaking with others and comparing costs. More seasoned developers may be less expensive due to their library of starter files. Starter files can be used to create a new database without reinventing the wheel.

5. Ask to see screen captures or a demo of previous databases created. Some developers are very good at creating databases, which are not very user friendly.

6. Ask to see the relational grid. This is the back end of the database and although it will be quite confusing to someone who knows nothing about databases. Seeing a clean and organized relational grid will give you an indicator of their work style.

Ask the following questions:
• Does the database using common naming conventions?
• Does the database use Anchor/Buoy?
If the database is the most current version of FileMaker. If not this may be an indicator that they have not to work on the most recent version.

Ask if your database will be sold completely unlocked? Do you own the database? This is an important question some developers will not give you complete access rights or will claim they own your database.

How long have you been in business? Some independent developers find that being self-employed is difficult and take jobs working for other developers or no longer develop databases.

Choosing a developer can be difficult, but being prepared and asking the right question before getting started can ease your stress and create a long-lasting prosperous relationship for both parties.
Looking to hire a Filemaker developer in Orange County, CA? Call today and we would be happy to discuss your needs for updating or creating the Filemaker solution best for your project.

Looking to Hire a FileMaker Developer? Call today: 949-689-8915

Creative Management Software for Advertising Agencies

Finally an advertising solution with one thing in mind…helping you.

If your company is like most businesses, you may find yourself juggling several different applications to manage your business. Because none of the programs work together, analyzing and sharing the data can be challenging, which is why our Creative Management Software was developed. Our FileMaker Pro developers worked together to design a software like no other, to benefit people who are juggling to many applications just like you!

At Dynamic Business Solutions, our FileMaker Pro developers understand that upgrading each of those programs can be expensive, and we heard you when you asked “isn’t there an affordable management software out there that will assist my company by integrating all of these functions into one multi-user, easy to use application?” We are listening, and not only will our product assist you by integrating several of your daily functions into one neat, affordable package, it was developed by advertising agencies just like yourself.

Unlike most software developed by FileMaker Pro programmers, the FileMaker Pro developer of Creative Management came from the advertising industry and had often been challenged to provide professional forms and reports just like yourself.

In 2000, an Advertising Agency called KTC Media started the ball rolling. KTC Media is a small agency that was looking for a product that could help organize their company without putting them into the poor house. Since KTC Media over 30 advertising agencies, photography studios and in-house graphic departments have contributed to the success of our creative management software throughout the US and Canada. Founder of NJ SEO agency 4PointDigital, Joe says, it helps remotely accessing custom business solutions on the device. Viewing, editing and searching for information is an ease at real-time and let it share with the team, Joe added.

Dynamic Business Solutions prides itself on offering the community powerful software that will help your company with the following tasks:

• Organize and manage all of your customers.
• Keep notes on leads gathered from sales force.
• Create estimates, project briefs, and change orders for clients.
• Create project orders for job bags and run traffic reports to analyze real-time project activity.
• Allow employees to view assigned tasks and enter time cards electronically.
• Create purchase orders against open projects.
• Manage documents and images.
• Invoice clients based on milestones completed.

Creative Management, is a custom FileMaker Pro database solution and is the perfect choice for any company that is looking to streamline their business, and get organized. FileMaker Pro is a cross-platform database software that can grow with your business, no matter how big or small that company may be.

For more information, please visit our website at, where you can learn more about this incredible asset to your business.

How I became FileMaker Pro Developer

My entire life all I ever wanted to be was a graphic designer like my mom.

As a kid I attended art classes 3 days a week at a local community center. When I reached high school I enrolled in both ceramic and advanced art. Both my art teacher and ceramic teacher were very supportive, and received several awards for my work.

In 1988, I left home in my senior year.

When school ended I got my first real job as a paste up artist for the Pennysaver, graveyard shift. I made lots of friends and was promoted, to a typesetter in my first year. I had little to no experience on a computer. The typesetting department at the Pennysaver, included five computers called Advantage. The Advantage computer had no hard drive and the disks were the size of a frisbee. The screen was green and allowed only text no objects. The Advantage computer were phased out and replaced with Macintosh Computers.

Before the Pennysaver, I had little to no computer experience. In fact my only experience was one summer when my mom insisted I take a computer class during the summer. That summer while all of my friends were enjoying the warm sun at the beach, I was stuck in a computer room with a couple of geeks.

I left the Pennysaver in 1990 to work as an graphic artist for a local newspaper called “The Daily Sun Post” I was hired to help install and implement the Apple computers “Macs” that were ordered but never used. The manager of the art department used an old system called Compugraphics. The Compugraphics system was large to say the least, and even less sophisticated than the Advantage computers. The Compugraphic system was step backwards though time, unlike the Apple computers you did not see what your text would look like until the data processed and developed. The system had limited fonts and were loaded into a giant refrigerator sized machine.

Eventually, the Sun Post implemented the Macs and it made life so much easier. Everything was going smoothly until the Daily Sun Post was taken over by the “Preview Magazine” . I was let go, and for the first time I was on my own without work.

During my job hunt, I ran into a friend from the Pennysaver at Kinkos. He was in charge of the special services department and got me a job working with him. The department was a small kiosk inside of the Kinkos store. We worked opposite schedules and shared a single Mac SC Plus, the screen was about 5 inches in size. At Kinkos we designed brochures, flyers, menus and resumes.

In 1991 I also purchased my first computer, a Macintosh Preforma, and started doing freelance projects on the side. I had left Kinko’s, looking for a career job, only to take a job that did not work out. Only to take another job I hated.

In December of 1994, I finally landed a career job working as a graphic artist for PacifiCare/Secure Horizons. Our department was a new department and started in a small storage area. As the work started, so did the paperwork. Our department quickly learned that we needed some way of tracking projects schedules and approvals. My manager at the time had already found a software product called FileMaker Pro, but none of us knew much about it. I can not say that it came to me instantly. But I can tell you that I was intrigued by the product. Mostly because by nature I am lazy, I hate doing the same thing over and over again and once I found out that FileMaker can help me be more proficient we became fast friends.

My boss at the time was very supportive, and liked that I had taken an interest. However, as our department grew so did our needs. And our home grown FileMaker database became like the Winchester mystery house, a yarn mess, databases and fields that were not being used were abandoned for new development. So we hired a professional FileMaker database consulting company, who built us a custom database solution.

Once the database was built and we began to us it, every once in a while we would run across something not working the way it was intended. With my limited FileMaker experience, I became the Filemaker Pro liaison. Working with the developer quickly opened my eyes to what FileMaker was capable of and how the database was structured.

My department continued to grow and our once small graphics department split into two departments, Creative Service and Production. Production was in charge of trafficking and approvals, printing of marketing products and fulfillment. I found myself in a difficult position, but left the Creative Services side and went to work for the production department. I enjoyed working with the database and had even learned how to make the database available to the internet using custom web publishing.

In 1998 I was recruited by a PacifiCare manager, who left PacifiCare to work for Ingram Micro. The position was written with me in mind. I was excited to work for an international company like Ingram Micro and although I thought I had found my career job I accepted an offer working for Ingram Micro as a Production Coordinator. The position was almost identical to my previous position but on a much larger scale. Part of my position was to build a FileMaker database for the production department, which would also require me to integrate with our oracle financial system. By 1999 the company had a major layoff and due to duplication and I was let go. I was disappointed, but had received a nice severance.

Again, I found myself floating around. I picked up work for a creative temp service and later got a job working for an Advertising Agency as the Studio Manager. I had had always thought that working for an Advertising Agency would be so great, I was crushed to learn how wrong I was, the company was extremely unorganized, so I built a FileMaker database to keep track of project approvals and print schedules only to learn the creative director did not much care for deadlines and the product manager was angry I had hired, outside help at a lower rate than her friend who she was employing on the side. The companies problems, were much deeper than I wanted to be a part of and decided to give notice after only working there for three months.

FileMaker 7 was about to hit the market and it was the beginning of the e-commerce boom. I called everyone I knew and told them I was looking for work, and I had given my employer two weeks notice. I never taken such a desperate leap of faith, but I still had my severance pay from Ingram Micro and within a short amount of time a friends called and asked if I had experience as print buyer. As a production coordinator for Ingram Micro, I had some experience.

Sage Software was ready to hire me on the spot, but with my previous fails I was not ready to run into the fire. Sage graciously hired me as a temporary employee, giving both Sage and myself the opportuity to see if the new position would be a good fit.

Eventually, I accepted Sage’s offer. I enjoyed working as a print buyer, I found the work rewarding and enjoyed the people I worked with. I built a FileMaker database to help organize daily activities in the production departments. However after 2 years later, I was let go again. After the Y2K bug in 2001 and the e-commerance bubble, the market become very difficult to find work.

I had gone to many successful interviews, one that I was very excited about and felt is was a sure thing, only to meet with the art director who look at may resume and said I don’t want to hire you for this position, but this FileMaker thing is interesting…I was not interested in being hired as a FileMaker developer, I was so angry after leaving the interview. I went home and removed FileMaker as a skill off my resume.

I continued to interview, with little to no success I became frustrated, only to contact a FileMaker developer friend who I helped get hired at Sage Software and asked “How do I become a FileMaker developer?” his response was, “Kitty you would be great at this.” My reply was “So why don’t you hire me?”

And the rest is history.

Custom Business Solutions